Several suppliers. One version of the truth.
Almost nobody runs transport on one fleet. Organisations split across contractors; operators subcontract overflow. The problem is not having several vendors — it is that each one keeps their own records, so nobody can compare them.
If the evidence belongs to the supplier, so does the argument
When tracking, trip records and driver details live in each contractor's own tooling, the party carrying the obligation has the least visibility of all.
Rates per vendor
Each supplier fleet carries its own rate card, so a subcontracted trip is costed on that vendor’s agreed terms rather than an average.
Margin visible per trip
What the client pays and what the vendor is owed sit on the same journey, so margin is a number you can see rather than a surprise at settlement.
Settlement on a cycle
Amounts owed accumulate against each supplier and are settled periodically, with the underlying trips available behind every figure.
On-time, measured not claimed
Arrival against the agreed reporting time, within your tolerance — taken from the trip record, not from the vendor’s own report.
Documents tracked centrally
Licence, permit, insurance and fitness expiry for vendor vehicles and drivers, so an out-of-date vehicle is caught before it carries anyone.
One driver app across all of them
Supplier drivers work the same jobs through the same app, which is what keeps the trip record with you.
Three conversations that get easier
“Your invoice does not match our records.”
It does, because both sides are reading the same signed duty slips. The conversation moves from reconciliation to exceptions.
“Which supplier should get more work?”
On-time performance per vendor, from the trip record. The answer stops depending on who is most persuasive on the phone.
“What happens when we switch?”
Nothing you need. The trips, the routes and the evidence stay in your system when the contract ends.
Common questions
Can each vendor have different rates?
Yes. Every supplier fleet holds its own rate card, so the cost of a subcontracted trip is calculated from that vendor’s agreed terms rather than from a single blended rate that flatters some suppliers and penalises others.
Can we see the margin on subcontracted work?
Yes. What the client is charged and what the vendor is owed sit on the same trip, so margin is visible per journey rather than discovered at the end of a settlement period.
How is on-time performance measured?
Arrival is compared against the reporting time agreed for that booking, within the tolerance you set. Because it comes from the trip record rather than from a vendor’s report, it is a number both sides can look at.
Do vendor drivers use the same app?
Yes. A supplier’s drivers work the same jobs through the same driver app, which is what keeps the trip record — the tracking, the verified start, the signature — with you rather than with the supplier.
What happens to our records if we change vendor?
They stay. This is the single strongest argument for owning the system rather than relying on each vendor’s own tooling: when the contract ends, the evidence does not leave with the contractor.
How many suppliers are you running?
Tell us how the work is split today and how each vendor bills you. We will show you what one record across all of them looks like.