The document that ends the argument before it starts.
Almost every corporate billing dispute comes down to the same question: what actually happened on that trip? A duty slip answers it — provided it was raised at the time, by the system, rather than reconstructed at month end by someone with an incentive.
Captured while it happens, not remembered afterwards
Every field below comes from the trip itself. None of it is typed in later by someone reconstructing the day.
Who travelled
All passengers named, not just the person who booked — which matters when a client queries who the vehicle was for.
Who drove, and in what
Driver and vehicle as they were assigned that day, so a later change to either does not rewrite history.
Reported and released
When the vehicle presented itself and when it was let go — the two timings a corporate client actually checks.
Distance, two ways
The distance measured from the journey held alongside the billed figure, so the two can be compared rather than assumed equal.
Odometer readings
Opening and closing readings captured with the camera where the trip type calls for them.
On-time against the agreement
Arrival compared to the reporting time, within the tolerance you agreed — recorded on the slip so SLA conversations use numbers.
The thing that makes it evidence
A slip without a signature is an assertion. A slip with one is a record the client already accepted at the kerb.
Captured on the driver’s phone
The passenger signs at drop-off, on the device already in the driver’s hand.
The trip cannot close without it
A corporate ride requires a signature or an explicitly recorded reason there isn’t one, so exceptions are visible rather than silent.
Stored with the slip
The signature is part of the document, not a separate photograph in a folder somewhere.
Kept exactly as issued
What the client was handed is preserved. Editing the template later cannot alter a slip already raised.
Their layout, chosen automatically
Per-account templates
The right layout is selected when the slip is raised, based on the account it belongs to.
A4 or A5, portrait or landscape
Paper size, orientation and margins set on the template, so what prints matches what was agreed.
Designed visually
A visual editor with a catalogue of fields to place — no development request to satisfy a client’s format.
Common questions
What is a duty slip?
A duty slip — also called a trip sheet — is the record of a single corporate journey: who travelled, which driver and vehicle, when the vehicle reported and was released, the distance covered, and what it is being charged. It is the document a client checks an invoice against, and the reason most billing disputes are resolved in minutes rather than weeks.
Is it raised automatically?
Yes. When a corporate trip completes, the slip is raised and numbered without anyone opening a form, snapshotting the driver, vehicle, route, distance, timings and charges as they were on that day.
What if a passenger will not sign?
A corporate ride cannot be closed without a signature or a recorded reason there isn’t one — so the exception is captured explicitly rather than silently absent.
Can we use our client’s own trip sheet format?
Yes. Each corporate account can carry its own template and paper size, chosen automatically when the slip is raised. The template is designed in a visual editor with a catalogue of fields to place.
Are multiple passengers recorded?
Yes. Where more than one person travelled, all names appear on the slip rather than only the person who booked.
What stops a trip being billed twice?
Slips are marked as invoiced when they are included on an invoice, so a later run across an overlapping period cannot pick them up again.
Send us a client’s duty slip format
We will show you the same layout produced automatically from a completed trip.